Large Document Staffing Tool

Client: United States Joint Chiefs of Staff

Project: Large Document Staffing Tool (LDST)

Challenge:

The Joint Chiefs of Staff required a web-based application for coordinating documents with military commands and civilian agencies around the globe. Documents are presently coordinated using a Microsoft Word matrix form that must be hand merged making document management cumbersome and prone to error.

Penobscot Bay Media’s Solution:

Pen Bay Media, working as a subcontractor to SAIC, is developing a software application that gives multiple organizations, or levels within the same organization, the ability to coordinate on a draft document, track all comments made with a complete history of how each comment was handled, and assist with the product of the next version of the document. Additionally, the application can handle large documents in PDF format, automate the collection and collation of comments from multiple reviewers - storing those comments in a central database, and provide various analysis views of the comment data to meet the needs of different users.

The LDST’s server side components are Java based. The web-based portion consists of a central comment and draft publication data store and a web application for distribution, collation, and tracking of comment data and entering, reviewing, adjudicating, and editing comment data.The application provides vastly improved coordination capabilities through a simple user interface built in Flash.